Meeting Room Application required. You may fill one out by stopping at the Reference Desk, or download the form, complete it and bring it in to library’s Reference Desk.
The Library’s meeting rooms are intended:
- for activities conducted or sponsored by the James Prendergast Library Association or the Chautauqua-Cattaraugus Library System, and
- for organizations engaged in educational, cultural, intellectual, or charitable activities of interest and/or benefit to the community.
The Library has two meeting rooms:
- the Conference Room, which has a maximum capacity of 25, and
- the Fireplace Room, which has a maximum capacity of 125.
Meeting rooms are available for use during library open hours. Children’s groups may use the meeting rooms if accompanied by a supervising adult. Adults are defined as those eligible for adult borrower’s cards. The availability of meeting rooms is on a first-come, first-served basis. Reservations must be made in advance by calling the Reference Desk at 484-7135 (ext. 225 or 226). The name of the group, the purpose of the meeting, and the name and phone number of a contact person are required. Tables and chairs are available.
No admission fee, other costs or required donation shall be charged.
No products, services, or memberships may be advertised, solicited, or sold. However, at the discretion of the Library Director, the following will be permissible at Library sponsored programs:
- Fund raising to benefit the Library;
- The sale of books, cassettes, and other items by authors or artists as part of a Library program.
To make limited space available to as many groups as possible, the Library reserves the right to limit the number of times during the year the same group or individual may reserve a meeting room.
Groups may serve refreshments if they provide their own. The adjacent kitchen may be used if prior arrangements to do so are made with the Reference Desk. Groups must provide their own supplies and clean up after themselves. Smoking is not permitted.
Meeting attendees are to enter and exit the Library by the Cherry Street door located downstairs across from the Main Desk. Public restrooms are located downstairs in the Main Library and in the second floor lobby area. Meeting attendees are not permitted in the offices adjacent to the meeting rooms. The Library cannot provide any supplies. A public telephone is located downstairs in the lobby. The staff will not be responsible for relaying telephone messages to people at meetings.
The meeting rooms area is locked after 5 P.M. Reference Desk staff will unlock the rooms for use upon request.
Permission to use a meeting room does not constitute an endorsement by the Library of a program or point of view expressed. Any advertisement, press release, media announcement, posters, or handouts about events in the Library’s meeting rooms must state that the event is not a program of, nor sponsored by the Prendergast Library. The Library may ask to see any such notices prior to their public release.
Failure to observe meeting room rules will jeopardize further use by the rooms.
