The Library’s meeting rooms are intended:
1. for activities conducted or sponsored by the James Prendergast
Library Association or the Chautauqua-Cattaraugus Library System, and
2. for organizations engaged in educational, cultural,
intellectual, or charitable activities of interest and/or benefit to the
community.
The Library has two meeting rooms: 1. the Conference Room, which has a
maximum capacity of 25, and 2. the Fireplace Room, which has a maximum
capacity of 125.
Meeting rooms are available for use during library open hours.
Children’s groups may use the meeting rooms if accompanied by a
supervising adult. Adults are defined as those eligible for adult
borrower’s cards. The availability of meeting rooms is on a first-come,
first-served basis. Reservations must be made in advance by calling the
Reference Desk at 484-7135 (ext. 225 or 226). The name of the group, the
purpose of the meeting, and the name and phone number
of a contact person are required. Tables and chairs are available.
No admission fee, other costs or required donation shall be charged.
No products, services, or memberships may be advertised, solicited, or
sold. However, at the discretion of the Library Director, the following
will be permissible at Library sponsored programs:
1. Fund raising to benefit the Library;
2. The sale of books, cassettes, and other items by authors or artists
as part of a Library program.
To make limited space available to as many groups as possible, the
Library reserves the right to limit the number of times during the year
the same group or individual may reserve a meeting room.
Groups may serve refreshments if they provide their own. The adjacent
kitchen may be used if prior arrangements to do so are made with the
Reference Desk. Groups must provide their own supplies and clean up
after themselves. Smoking is not permitted.
Meeting attendees are to enter and exit the Library by the Cherry Street
door located downstairs across from the Main Desk. Public restrooms are
located downstairs in the Main Library and in the second floor lobby
area. Meeting attendees are not permitted in the offices adjacent to the
meeting rooms. The Library cannot provide any supplies. A public
telephone is located downstairs in the lobby. The staff will not be
responsible for relaying telephone messages to people at meetings.
The meeting rooms area is locked after 5 P.M. Reference Desk staff will
unlock the rooms for use upon request.
Permission to use a meeting room does not constitute an endorsement by
the Library of a program or point of view expressed. Any advertisement,
press release, media announcement, posters, or handouts about events in
the Library’s meeting rooms must state that the event is not a program
of, nor sponsored by the Prendergast Library. The Library may ask to see
any such notices prior to their public release.
Failure to observe meeting room rules will jeopardize further use by the
rooms.
03/06
